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Our Terms and Conditions of Business and Participation

I Conclusion of a contract

Applications for participation in the Travel Fair 7th Potsdam Travel Fair, 1st Essen Travel Fair, 3rd Hamburg Travel Fair, 9th Leipzig Travel Fair, 8th Bremen Travel Fair, 1st Viernheim Travel Fair, 4th Jena Travel Fair, 5th Erfurt Travel Fair, 3rd Leonberg Travel Fair, 1st Dresden Travel Fair, 7th Regensburg Travel Fair and 3rd Chemnitz Travel Fair, must be submitted to the organiser in written and legally binding form. By sending in the signed registration form and transferring a deposit of euro 357 (euro 300 plus VAT) per Travel Fair the exhibitor accepts conditions for participation, valid prices and technical guidelines laid down by the organiser. The contract offer from the exhibitor will only materialise after payment of the deposit within the specified period and receipt of such payment by the organiser, provided the organiser does not object within a period of 4 weeks. If registration is not simultaneously accompanied by payment of the deposit within the specified period and if payment of the balance is not effected within the specified period, the organiser can allocate the exhibition space to other interested parties. The organiser cannot grant participants exclusion of competition or requests for specific locations but will endeavour to take special requests into consideration wherever feasible. The organiser is at pains to stage quality Travel Fairs with high information and entertainment value for visitors. This necessitates a limitation to around 100 exhibitors depending on the size of the stands and the available stand space. The exhibitor is not entitled to sublet the stand allocated to him to third parties without the consent of the organiser. Exhibitors withdrawing from the completed contract by 31 October 2011 (7th Potsdam Travel Fair, 1st Essen Travel Fair and 3rd Hamburg Travel Fair), by 30 November 2011 (9th Leipzig Travel Fair, 8th Bremen Travel Fair and 1st Viernheim Travel Fair), by 31 December 2011 (4th Jena Travel Fair, 5th Erfurt Travel Fair, 3rd Leonberg Travel Fair and 1st Dresden Travel Fair), by 31 July 2012 (7th Travel Fair Regensburg), and by 31 August 2012 (3rd Chemnitz Travel Fair),will be obliged to pay a handling charge of euro 300 plus VAT per withdrawal. Exhibitors withdrawing after these dates will be obliged to pay the full rental per Travel Fair if they cancel or fail to participate. Withdrawal must be declared in writing for each event. If the space not used by an exhibitor who has withdrawn is allocated to a different exhibitor for optical reasons without the organiser earning any additional revenue from the reletting of the area previously allocated to the relocated company, this shall not be regarded as reletting by the organiser. If one of our fairs has to be displaced in time or location, the registration of the exhibitor is valid also with regard to a new date, a new location and any new conditions and terms insofar as the exhibitor does not object within a period of 2 weeks. If the organiser cannot stage one of the Travel Fairs for reasons that neither he nor the exhibitor can be held responsible for, there shall be no entitlement to repayment of the rent for the stand. If a Travel Fair has begun but cannot continue in due form for reasons of force majeure, the exhibitor shall not be entitled to repayment or remission of the rent for the stand.

II Charges

The minimum participation fee amounts to euro 950 plus VAT for 6 sq. m. of individually designed stand space. A complete stand of same size inclusive 3 m OCTANORM back wall, a counter with a stool, a table wrapped in a fabric cover, a chair and stand inscription costs euro 1200 plus VAT. Smallest stand system is a complete stand of 4 sq. m. that costs euro 850 puls VAT. Prices for larger areas are available on request or on the internet at www.reiseboersen.de. A flat rate of euro 50 plus VAT is charged per connection for additional electricity supply. For an additional back wall illumination for a complete stand costs euro 100 plus VAT. For participation at arranged informal and entertaining evening for exhibitors we charge euro 15 per person plus 19% VAT. If simultaneous bookings are made for two Travel Fairs a discount of 5% will be granted for the second fair in the calendar year. If bookings are made for three or more Travel Fairs a discount of 10% of the respective stand charges will be granted for the third and every subsequent fair. To allow discounts terms of payment must be kept. A delay in paying your debt annuls any claim to discounts. We charge euro 15 plus VAT for the participation at our exhibitors evening. Exhibitors are kindly requested to transfer the deposit and the balance to be paid at the released appointments for the particular Travel Fair by stating the invoice number, to Reisebörsen und Touristik Marketing RTM GmbH.

The hire charge covers general lighting, heating, general guarding of the rooms used at the event, the printing of general Travel Fair information for visitors, an attractive supporting programme, general advertising for the event, including press and radio announcements and editorial information, mail shots, show cards, technical expenses for the preparation and staging of the Travel Fair, etc. Exhibitors wishing to have additional advertising and presentations of their company or institution and of the products they have to offer can avail themselves of attractive opportunities with the daily press before and during the Travel Fairs as well as of offprints, radio broadcasts and television coverage. Detailed information will be available six weeks at the latest before the start of the event.

For your final payment the following dates are valid: final payment for 7th Potsdam Travel Fair, 1st Essen Travel Fair and 3rd Hamburg Travel Fair up to 31st October 2011, for 9th Leipzig Travel Fair, 8th Bremen Travel Fair and 1st Viernheim Travel Fair up to 30th November 2011, for 4th Jena Travel Fair, 5th Erfurt Travel Fair, 3rd Leonberg Travel Fair and 1st Dresden Travel Fair up to 31st December 2011, for 7th Travel Fair Regensburg up to 31st July 2012 and for 3rd Chemnitz Travel Fair up to 31st August 2012.

If it is impossible to participate directly in our Travel Fairs we offer a brochure display (300 brochures per fair cost euro 125 plus VAT). For brochure display the same payment and cancellation conditions are valid.

Please, transfer the money (with mentioning your invoice number) to the bank account of Reisebörsen und Touristik Marketing RMT GmbH. Please, check our registration form for bank details. Charges for foreign bank transfers or for restitutions of cheques are for the exhibitors' accounts.

III Technical and organisational conditions for participation

During the event the exhibitor is subject everywhere on the premises to the domiciliary right of the respective shopping centres and to the stipulations of the organiser. The exhibitor is obliged to occupy the stand for the entire duration of the fair and to ensure that stand personnel are present. It is expressly prohibited to dismantle the stand or vacate it before the end of the fair. The exhibitor hereby explicitly agrees to the payment of a contractual penalty of euro 500 plus VAT for non-compliance with this stipulation. Performances of music and activities involving the general public must be indicated on the stand registration form and agreed with the organiser. The organiser reserves the right to withdraw any permission that has been granted if the nature of the activity concerned causes extensive disruption to the procedure of the event.

An application must be made on the stand registration form for any direct sales, the products concerned to be explicitly mentioned. Direct sales are only permitted with the written approval of the organisers. The sale of products that are inconsistent with the character of the fair is prohibited. No refreshment stands of any kind are permitted. In exceptional cases the sale of small quantities of regional specialities will be authorised, provided the organisers give their approval and the requisite charge is paid. The exhibitor is obliged to obtain the industrial inspectorate and public health permits and to comply with the conditions stated therein. Advertising of any kind is authorised solely on or inside the stand rented by the exhibitor for his own company and only for the products the company produces and sells. The organiser is entitled to report in written and pictorial form on the fair stands and exhibits and to use photographs to advertise the event. In allocating the stand space the organiser takes due account of the structuring of the fair along geographical lines or with respect to its content as well as of the space that is available. Exhibitors are kindly requested to make the relevant references when filling in the registration form. Wishes for specific stand space will be considered wherever possible. The time of booking cannot be considered as main criteria for the placement of the stands. An established right arising from the location of a stand at previous fairs is unenforceable. Neither a fair of the allocated stand space with another exhibitor nor a partial or complete relinquishment of the stand to third parties is permissible without a corresponding written agreement with the organiser. The organiser requires detailed information on the size, shape and the need for provision of technical resources, such as electricity and the like, for the exhibitor's own stands. The exhibitor himself is responsible for obtaining the necessary permits from the authorities and for ensuring compliance with industrial inspectorate, police law and health law provisions or any other stipulations.

  1. 7th Potsdam Travel Fair 2012

    The 7th Potsdam travel fair is taking place on Friday, 13th and Saturday, 14th January at the Stern-Center. It is open from 10 am to 8 pm on Friday and from 9 am to 9 pm on Saturday. The exhibitors will be able to arrange/decorate the stand they have been allocated from 8 pm on Thursday, 12th January. Brochures and material cannot be delivered before 8 am on Thursday, 12th January. The address they should be sent to is: Stern-Center Potsdam, travel fair (name of your company), Nuthestraße, 14480 Potsdam. Work on dismantling the stands cannot begin until after the event closes at 9 pm on Saturday, 14th January. It must be completed by midnight.

  2. 1st Essen Travel Fair 2012

    The 1st Essen travel fair is taking place on Friday, 20th January and Saturday, 21th January at the Limberger Platz. It is open from 10 am to 8 pm on Friday and on Saturday. The exhibitors will be allowed to arrange/decorate the stand they have been allocated from 8 pm on Thursday, 19th January. Brochures and material cannot be delivered before 8 am on Thursday, 19th January. The address they should be sent to is: Limbecker Platz Essen, travel fair, Informationsstand (name of your company) Limbecker Platz 1a, 45127 Essen. Work on dismantling the stands cannot begin until after the event closes at 8 pm on Saturday, 21th January. It must be completed by midnight.

  3. 3rd HamburgTravel Fair 2012

    The 3rd Hamburg travel fair is taking place on Friday, 27th to Saturday 28th Janauary 2012 at the Elbe-Einkaufszentrum. It is open from 10 am to 8 pm on Friday and Saturday. The exhibitors will be able to arrange/decorate the stand they have been allocated from 8 pm on Thursday, 26th January. Brochures and material cannot be delivered before 8 am on Thursday, 26th January. The address they should be sent to is: Elbe-Einkaufszentrum Hamburg, Center-Information, travel fair (name of your company), Julius-Brecht-Straße 6, 22609 Hamburg. Work on dismantling the stands cannot begin until after the event closes at 8 pm on Saturday, 28th January. It must be completed by midnight.

  5. 9th Leipzig Travel Fair 2011

    The 9th Leipzig travel fair is taking place on Friday, 10th February and Saturday, 11th February at nova eventis. It is open from 10 am to 10 pm on Friday and from 10 am to 8 pm on Saturday. The exhibitors will be able to arrange/decorate the stand they have been allocated as of 8 pm on Thursday, 9th February. Brochures and material cannot be delivered before 8 am on Thursday, 9th February. The address they should be sent to is: nova eventis, Center-Information, travel fair / (name of your company), 06237 Leuna / OT Günthersdorf. Work on dismantling the stands can only begin after the event closes at 8 pm on Saturday, 11th February. It must be completed by midnight.

  6. 8th Bremen Travel Fair 2012

    The 8th Bremen travel fair is taking place on Friday, 17th February and Saturday, 18th February 2012 at Weserpark. It is open from 10 am to 8 pm on Friday and on Saturday. The exhibitors are allowed to arrange/decorate the stand they have been allocated as of 8 pm on Thursday 16th February. Brochures and material cannot be delivered before 8 am on Thursday, 16th February. The address they should be sent to is: Weserpark Bremen , Informationsstand, travel fair (name of your company), Hans-Bredow-Str. 19, 28307 Bremen. Work on dismantling the stands can only begin after the event closes at 8 pm on Saturday, 18th February. It must be completed by midnight.

  7. 1st Viernheim Travel Fair 2012

    The 1st Viernheim travel fair is taking place on Friday, 24th February and Saturday, 25th February 2012 at Rhein-Neckar-Zentrum. It is open from 9.30 am to 8 pm on Friday and on Saturday. The exhibitors will be able to arrange/decorate the stand they have been allocated as of 8 pm on Thursday 23rd February. Brochures and material cannot be delivered before 8 am on Thursday, 23rd February. The address they should be sent to is: Rhein-Neckar-Zentrum Viernheim, Center-Information, travel fair / (name of your company), Robert-Schuman-Str. 8a, 68519 Viernheim. Work on dismantling the stands can only begin after the event closes at 8 pm on Saturday, 25th February. It must be completed by midnight.

  8. 4th Jena Travel Fair 2012

    The 4th travel fair is taking place on Friday, 9th March and Saturday, 10th March 2012 at Goethe Galerie. It is open from 10.00 am am to 8 pm on Friday and on Saturday. The exhibitors are allowed to arrange/decorate the stand they have been allocated as of 8 pm on Thursday 8th March. Brochures and material cannot be delivered before 8 am on Thursday, 8th March. The address they should be sent to is: Goethe Galerie, travel fair Jena, Center-Information / (name of your company), Goethestr. 3 b, 07743 Jena. Work on dismantling the stands can only begin after the event closes at 8 pm on Saturday, 10th February. It must be completed by midnight.

  9. 5th Erfurt Travel Fair 2012

    The 5th Erfurt travel fair Erfurt is taking place on Friday, 16th March and Saturday, 17th March at the Thüringen-Park. It is open from 10 am to 8 pm on Friday and on Saturday. The exhibitors will be able to arrange/decorate the stand they have been allocated from 8 pm on Thursday, 15th March. Brochures and material cannot be delivered before 8 am on Thursday, 15th March. The address they should be sent to is: Thüringen-Park, Center-Information, travel fair (name of your company), Nordhäuser Straße 73 t, 99091 Erfurt. Work on dismantling the stands cannot begin until after the event closes at 8 pm on Saturday. It must be completed by midnight.

  10. 3rd Leonberg Travel Fair 2012

    The 3rd Leonberg travel fair is taking place on Friday, 16th March and Saturday, 17th March at Leo-Center. It is open from 9.30 am to 8pm on Friday and on Saturday. The exhibitors will be able to arrange/decorate the stand they have been allocated as of 8 pm on Thursday, 15th March. Brochures and material cannot be delivered before 8 am on Thursday, 15th March. The address they should be sent to is: Leo-Center, Centermanagement, travel fair / (name of your company), Leonberger Str. 96-108, 71229 Leonberg. Work on dismantling the stands can only begin after the event closes at 8 pm on Saturday, 17th March. It must be completed by midnight.

  11. 1st Dresden Travel Fair 2012

    The 1st Dresden travel fair is taking place on Friday, 23rd March and Saturday, 24th March 2012 at Elbepark. It is open from 10 am to 8 pm on Friday and on Saturday. The exhibitors are allowed to arrange/decorate the stand they have been allocated as of 8 pm on Thursday, 22nd March. Brochures and material cannot be delivered before 8 am on Thursday, 22nd March. The address they should be sent to is: Elbepark Dresden, Informationsstand, travel fair (name of your company), Peschelstraße 33, 01139 Dresden. Work on dismantling the stands can only begin after the event closes at 8 pm on Saturday, 24th March. It must be completed by midnight.

  12. 7th Regensburg Travel Fair 2012

    The 7th Regensburg travel fair is taking place on Friday, 26th October and Saturday, 27th October at the Donau-Einkaufszentrum. It is open from 9.30 am to 8 pm on Friday and on Saturday. The exhibitors will be allowed to arrange/decorate the stand they have been allocated from 8 pm on Thursday, 25th October. Brochures and material cannot be delivered before 8 am on Thursday, 25th October. The address they should be sent to is: Donau-Einkaufszentrum, travel fair, Informationsstand (name of your company) Weichser Weg 5, 93059 Regensburg. Work on dismantling the stands cannot begin until after the event closes at 8 pm on Saturday, 26th October. It must be completed by midnight.

  13. 1st Schweinfurt Travel Fair 2011

    The 1st Schweinfurt travel fair is taking place on Friday, 4th November and Saturday, 5th November at the Stadtgalerie. It is open from 9.30 am to 8 pm on Friday and on Saturday. The exhibitors will be allowed to arrange/decorate the stand they have been allocated from 8 pm on Thursday, 3rd November. Brochures and material cannot be delivered before 8 am on Thursday, 3rd November. The address they should be sent to is: Stadtgalerie Schweinfurt, travel fair, Informationsstand (name of your company) Gunnar-Wester-Str. 10, 97421 Schweinfurt. Work on dismantling the stands cannot begin until after the event closes at 8 pm on Saturday, 5th November. It must be completed by midnight.

  14. 3rd Chemnitz Travel Fair 2012

    The 3rd Chemnitz travel fair is taking place on Friday, 9th an Saturday, 10th November at the Sachsen-Allee. It is open from 9.30 am to 8 pm on Friday and from 9 am to 8 pm on Saturday. The exhibitors will be able to arrange/decorate the stand they have been allocated from 8 pm on Thursday, 8th November. Brochures and material cannot be delivered before 8 am on Thursday, 8th November. The address they should be sent to is: Sachsen-Allee Chemnitz, Informationsstand, travel fair (name of your company), Thomas-Mann-Platz 1B, 09130 Chemnitz. Work on dismantling the stands cannot begin until after the event closes at 8 pm on Saturday, 10th November. It must be completed by midnight.

IV Liability and insurance

The exhibitor is liable for any personal and material damage caused by his own negligence or that of his legal representatives or vicarious agents. His liability covers, in particular, any damage to individual structural components of the building in which the event is being held. The liability of the organiser, including that of his legal representatives and vicarious agents, is limited to intent and gross negligence. Hence the organiser is not liable, in particular, for any damage caused by third parties or by force majeure. Exhibitors are advised to obtain the relevant insurance cover, e.g. for any claims arising from statutory liability provisions, on their own account for the duration of the Travel Fairs.

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